SOFTMED is a web based centralized Health and Clinic Information System that provides the following functionality:
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Electronic Medical Record (EMR)
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Hospital Information System (HIS)
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Health Information System
Electronic Medical Record (EMR): The doctor will be able to keep all his patient's clinical history, evaluations, prescriptions, billings, allergies, family history, socio-economic status, education level, ...
Hospital Information System (HIS): Medical is a great tool to run a Clinic or Health institution. You can manage the resources of the institution: Human resources (employees), Invoicing, Sales Management, Purchase Management, ...
Health Information System: The information encoded in SOFTMED uses industry standards ( ICD-10 , ICD-PCS ...). information in SOFMED could be exported to a National Health Ministry for analysis. SOFTMED can provide realtime graphics of many different indicators and their combinations ( etary groups, diseases, socio-economic levels, locations, education levels, ....)
SOFTMED is provided as an SAAS (software as a service) web service. Family doctor practices, clinics, pharmacies, and labs will be able to register as SOFTMED SAAS customers
You can connect to SOFTMED through a Web browser .
SOFTMED will combine the functionality of an Electronic Medical Record and a Health Information System, focused on preventive medicine for developing countries, with special emphasis on the socio-economic background of the patient. It will use industry standards, such ICD-10 and ICD10-PCS. One key aspect of SOFTMED that differentiates it from other systems is the holistic approach of dealing with the patient. We will design SOFMED to include all the factors that influence their health status. By this we firmly believe in the World Health Organization (WHO) definition of health: "Health is a state of complete physical, mental and social well-being and not merely the absence of disease or infirmity."
SOFTMED is focused on family and preventive medicine. The goal is to provide nations, their institutions and doctors a health information system that facilitates health promotion campaigns and prevents disease. Many developing countries face epidemics (HIV/AIDS, Malaria, Tuberculosis, Chagas, ...) that, in many cases can be linked to the socioeconomic status. In this sense, SOFTMED is a valuable tool for social and health agents, who get information about the residents of a specific village or city. The personal / family record in SOFTMED contains, among other information:
· Educational level
· Housing Conditions (running water, gas, sewers, ...)
· Members of the family
· Addictions
· Working conditions
· Eating habits and nutritional level
· Diseases
· Immunization history
· Genetic risks
· Lab Tests and screening
· Prescriptions and medication history
All this information is key for making the right decision in the promotion, prevention and treatment of the patient and family.
One key aspect of SOFTMED that differentiates it from other systems is the holistic way of dealing with the patient. SOFTMED has been designed to track all the factors that influence a patient's health status. We firmly believe in the World Health Organization (WHO) definition of health : "Health is a state of complete physical, mental and social well-being and not merely the absence of disease or infirmity."
A Patient-Centric Approach¶
SOFTMED puts the patient as the most important element of the system.
Most of the information can be gathered from the patient main view. This gives us the big picture. This design facilitates navigation, and the physician always has the important elements in front. It's a holistic way of practice medicine. Moreover, information gathered in the daily practice will be easy to export and/or analyze for epidemiology studies.
Data Model and Business Process¶
Most of the objects are linked to the business processes. Some examples :
· Partners : Doctors, patients, insurance companies, labs, pharmacies, institutions, suppliers. All are partners, so we can transact with them ( invoice, PoS, buy medicaments, ... ). All what's needed to run a Clinic
· Products : Medications and vaccines are linked to the product, so we can store them, associate them to a supplier, know at anytime the quantity of medicines, have a stock forecast, etc...
THE MAIN SCREEN¶
The SOFTMED main Medical screen is divided into 2 main sections. The left area shows the main functionality areas, modules and or business processes.. When you click on one of these section, it will show on the right area the navigation menu for this specific module functionality.
Tabs and concurrent tasks¶
SOFTMED is a multi-user, multi-task system. You can have multiple tasks open at the same time. Starting from the main menu, any new task will open a tab.
The Partner Concept
In SOFTMED, a Partner represents an entity with whom you do transactions. Examples of partners are:
· Doctors
· Pharmacies
· Laboratories
· Patients
· Institutions
· Hospitals
· Insurance Companies
· Employees
In the main partner form, you include all the administrative and contact information : Address, ID number, contacts, associated insurances, ... Note one of the tabs is called "Medical". In that tab you select whether the partner is a patient, a doctor or an health institution. In that tab you also include the patient insurance information..
Note: This is a nice way to divide roles within the company. When assigning the permission profiles, a person from the administrative office will enter all the patient contact and administrative data, without having to enter the patient clinical record.
Required Fields¶
In SOFTMED, the fields with a blue background are required. You must fill in those fields in order to be able to save the record.
Contact Information¶
You can have as many contacts per patient as you want. Just press on the new resource icon ( ) and enter the information. As a general rule, put as much information as you can about the patient contacts. Remember that in a case of emergency, those are the only links you have. Please make sure you double check periodically the contact information about the patient. Today the email is as important (if not more) than the telephone number, so make sure to collect that information.
PATIENTS
In order to create Patients, SOFTMED offers you the possibility to complete the “New Patient” form. You will be able to add information about the patient. For example:
· - Personal information: Date of birth, ethnic group, blood type, marital status, age, family, etc.
· - Lifestyle: Frequency of physical exercise, Smoking frequency, Drug addictions, food, alcohol, etc
· - Socioeconomics: Work, Educational level, Housing conditions, Family APGAR, Family issues, etc.
· - Diseases: Medical conditions, date of diagnosis, Treatment, Pregnancy warning, status of disease,etc.
· - Vaccinations: Name of vaccine, dose number, date, etc.
· - Generic Risk: Official symbol, Official Long name, affected chromosome, dominance, generic family disease, relative, etc.
· - Medications: Allergy history, ICD-10 Code, Pathology category, medicament, active, start and end of treatment, course completed, discontinued, etc.
· - Surgeries: ICD-10 - PCS Code, description of surgery, base condition, surgery classification, date of surgery, etc.
· - Sexuality: Sexual partners, sexual preferences, anticonceptive method, age first encounter, sexual practices, etc.
· - Gineco/Obs.: Fertile or not, menarche age, menopause age, currently pregnant, menopausal, obstetric information (GPA, full term, premature, deceased during 1st. week, gravida, born alive, abortions, deceased after 2nd. week), perinatal information, etc.
· - Evaluations: Date of evaluation, chief complaint, presumptive diagnosis, derived from doctor, derived to doctor, next evaluation, etc.
All these information will be extremely helpful for doctors. Besides, it will be vital for statistics.
DOCTORS
SOFTMED allows you to create a list of doctors according their specialties. Once you have this record, you will be able to associate a pacient/family with a doctor.
MEDICAMENTS
You can find the Vademecum List inside SOFTMED (Dictionary of medicaments and Active ingridients)
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. You will be able to:
· - Create New Medicaments
· - Classify Medicaments by Name, Active Component, Therapeutic effect, Indication, etc.
· - Edit Medicaments
· - Delete Medicaments
· - Add a filter to find a Medicament
· - Search Medicaments
You will have the chance to add a text with extra information such us:
· - Therapeutic effect
· - Indication
· - Presentation
· - Dosage (instructions and overdosage)
· - Adverse reactions
· - Storage conditions
· - Extra info
LABORATORY
You will have the option to save lab tests information in this chart. You can add, edit, search or save main and extra information about lab analysis. Besides, you will be able to codify the test so you can identify it easily.
PATHOLOGIES
You will find two subdivisions inside Pathologies:
· - Pathology Info
· - Pathology Categories
Pathology Info includes plenty of information such us:
· - Name
· - Category
· - ICD-10 code (This is an International designation for Pathologies so it will be the same all over the world).
· - Affected Chromosome
· - Gene
· - Protein involved
· - Extra Information
When you complete this chart, you will have all the details regarding pathologies and its characteristics.
And Pathology Categories involves the following items:
· - Basic Search
· - Adverse Search
· - Parent Category
· - Active (Yes/No)
You can find the list of Pathologies and you will be able to select the information according to the patient.
INSURANCE
SOFTMED offers you the possibility to add Insurance Information inside the system. You would be able to complete with details such as:
· - Insurance Number
· - Type of Insurance
· - Member Since
· - Insurance Company
· - Expiration date
You can also create/edit Insurance data.
GENETICS
SOFTMED provides you a list of genes. You will have the possibility to add the following items:
· - Official Symbol
· - Location
· - Official Long name
· - Dominance
· - Gene ID
You can have a record of genes that affect every patient. And you will have the possibility to define who is the member of the family that is affected. You can add new components to the System by following this root:
APPOINTMENTS
SOFTMED allows you to establish appointments by adding the following information:
· - Name of the Patient
· - Date
· - ID
· - Doctor
· - Urgency level
You will be able to check the calendar and the doctor's appointments.
MISC
You will find different items inside this chart:
· - SOFTMED Specialties: You can design a code and description of a medical specialty. You will have the possibility to add or delete items too.
· - Medicament Drugs: Here you will have the chance to add or delete medicaments and its drugs (units) and descriptions.
· - Recreational Drugs: You will be able to add medicaments according its toxicity, addiction level and legal status.
· - Occupations: You will find a list of jobs and careers and its codes here. You will have the chance to add or delete too.
· - Ethnic Groups: You can define the ethnic group that the patient belongs to. You will find the list with all of them and its codes.
BILIING IN SOFTMED¶
In SOFTMED you can create invoices on services or medicaments provided.
Invoicing multiple appointments
It's possible also to invoice multiple appointments at a time.
REPORTING
SOFTMED offers you a list of medicaments with their effects and pregnancy warning. You can add or delete information here.
